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AI policy ScheerSanders Lawyers

Our vision on AI

AI is a development that also affects the legal profession. We believe that our clients are entitled to us embracing this development where it can lead to cost savings and, possibly in the long term, improve the quality of our work. The Orde van Advocaten (the Dutch Bar Association) also considers AI to be a valuable tool for Dutch lawyers, provided it is used with due regard for the core values of our legal profession. 

Purpose of this policy

This AI policy describes how we use AI at ScheerSanders. Our aim is to ensure the responsible use of AI, taking into account, among other things, our professional rules, duty of confidentiality, the GDPR and the recommendations of the Orde van Advocaten on the use of AI in legal practice. The core values of the legal profession – independence, partiality, expertise, integrity and confidentiality – remain paramount in all our work, also when we use AI to support us.

Human judgement always comes first

When you engage our firm, you rely on our lawyers. Internally used AI therefore never replaces the legal judgement of a lawyer. The final responsibility for handling your case always remains with them. Our lawyers therefore review everything that AI generates.

What we use AI for

We only use AI when we believe it can add value, partly because it consumes a lot of energy. We use AI for various types of work, including:

  • drafting letters and procedural documents;
  • summarising documents;
  • searching in and for useful legal sources;
  • translating texts;
  • drafting meeting reports and notes.

Permitted tools

AI systems may only be used at ScheerSanders if:

  • their use has been approved by the firm’s management based on a positive recommendation from our internal AI committee;
  • the tool provides a paid service to our firm and declares that it will not reuse the data we place in it (e.g. for training the model);
  • the tool is certified according to ISO standards and the company declares that it is GDPR and EU AI Act compliant;
  • the tool offers a real addition to the practice and (among other things) does not offer functionality that another AI on the list already offers.

Before a tool is added to our list of permitted AIs, we conduct extensive research into its reliability, security, data storage and suitability for the legal profession. Every six months, we check whether this choice is still correct for all AI systems on the list. If you would like to know which tools are currently on the list of permitted AIs, we will be happy to provide further information on request.

In addition to the permitted AI systems, our colleagues use Google as an online search engine, which also sometimes makes (unsolicited) AI-generated suggestions. These suggestions are not used by our colleagues in our services.

Consent

When using AI, we process personal data. We also use information from files that are subject to our confidentiality obligation. We therefore ask our clients for permission to use AI in our services, via our engagement letter. You can always let us know that you do not (or no longer) agree to the use of AI in your file, after which it will not be used.

Periodic training

Responsible use of AI requires continuous training. We are therefore trained in working with AI and will continue to be so. Our lawyers receive periodic training for this, both individually and as a group. We are also all familiar with AIs limitations, such as incorrect output (hallucinations) and unconscious bias. In addition, we discuss the risks of AI use and our practical experiences with it at least once a month.

Questions

Do you have any questions about our AI policy? Please feel free to contact your laywer. For specific AI-related questions, you can also contact one of the members of our internal AI committee, namely Frederike Werts, Liza Stellingwerf and Anne Vokurka-Viruly.

English version

This is an English translation of a policy originally written in Dutch. In case of any inconsistency, the Dutch version takes precedence.

© ScheerSanders Adocaten, January 2026 (to be reviewed every six months, no later than June 2026).

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